Property Management

Leading Edge Technology- Superior Customer Service

Hudson Property Services, LLC,  located in Poughkeepsie, NY, provides end-to-end property management services for single family and multi family properties located in Dutchess and Ulster Counties.  We are a technology-driven company that utilizes the latest industry-leading  systems to provide the modern conveniences that savvy owners and tenants demand. Our goal is simple; to provide the best full service property management experience possible by using the best systems and technology in the industry.

Services Included in Property Management:

Rent Collection

Tired of chasing tenants for rent? We'll collect all deposits, rents, fees and ancillary income on your behalf because you have better things to do with your time.

Leasing

HPS handles all advertising, tenant screening, lease preparation, security and rent collection to help you get your vacancy filled quickly!

Maintenance Coordination

From the initial work order, to the follow-up maintenance survey, we handle it all! HPS provides a 24-hour maintenance phone line, state-of-the-art maintenance software, and full-service follow-up for all repairs; big and small.

Eviction Management

Are you stuck with a bad tenant? We'll see the eviction process through, from the 3-day notice, to the tenant lockout. We move quickly when tenants fall behind!

Financial Reports

Forget the spreadsheets- Hudson Property Services has you covered! We keep detailed accounts of your income and expenses and provide comprehensive monthly statements.

Online Portal

Need an update on the financial status of your property? You’ll have 24 hour online access to your owner portal where you can view income and expense reports, resident information, download documents and more.

We Believe in Honest Pricing. Here are Our Fees.

No nickel-and-diming; just exceptional property management.

Property Management Fees

8% of gross monthly income (minmum $25 per unit)
  • Set-up Fee $99 set-up fee required at onboarding
  • Leasing Fee 1/2 month rent for tenant placement
  • Lease Renewal Fee $200 per unit for annual lease renewals
  • Eviction Management Fee $200 per unit for eviction management
  • Postage $.99 per mailing or actual cost (whichever is greater)
  • Management fees are based on the gross property income and are collected monthly. Any items not covered under the scope of the management agreement will be billed at $35 per man hour, or actual cost for 3rd party vendors. Services that are not covered under the management fee include, but are not limited to: property maintenance and repairs, bank fees, attorney fees, and 3rd party process service. $500 property reserve required for 1-3 family dwellings (may be higher for larger buildings).
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The Top 7 Reasons To Choose Hudson Property Services:

7)     Dependable Monthly Workflow

When you trust Hudson Property Services with your most valuable assets, you can rest assured that important processes happen on time, every time. We have a consistent monthly schedule for all or our processes, and rely on precise checklists for each of our management tasks; from running monthly owner statements, to processing evictions, bank reconciliations, work order processing and more. 

6)     We Maintain Top Vendor Relationships

We understand that one of the most critical elements of a well-run property is maintenance. A well maintained building has happier tenants, happier owners and less headaches. A critical part of good maintenance is having quality vendors who are knowledgeable, reliable, and take pride in their work; and those are the folks we partner with. Because of the volume of work we send, and our speedy turnaround time on invoices, our vendors make us a priority and move our jobs to the top of the list. When your property needs repair, you can rest assured that you will have the most qualified professionals in the industry responding quickly to maintain your home.

5)     Secure Trust Accounting

Hudson Property Services, LLC employs true trust accounting practices to protect your rent money. Beyond just establishing a standard business checking account at a local bank, this very specific type of account is one that very few property managers are even aware of. Call us today to see what HPS does differently to provide this added layer of protection for you and your funds, and the risks of NOT having your funds in the proper type of trust accounts.

4)     We are the area's only NARPM member office

Hudson Property Services, LLC is the only property management firm in the Hudson Valley that belongs to NARPM, the National Association of Residential Property Managers. NARPM members are an elite group of property management experts that adhere to higher ethical and educational standards than others. NARPM members are constantly striving to improve themselves, and the property management industry as a whole. You can trust that Hudson Property Services is up to date on the latest industry news, standards, and ever-changing regulations. Check out the advantage of working with a NARPM member firm here.

3)     We Strictly Enforce Our Lease Policies

No one likes to be the bad guy. But when tenants fail to meet their obligations under the lease agreement, swift action is a must. We understand that letting the small thing slide leads to bigger problems down the road. That's why we have strict policies in place, and we enforce those policies when necessary. That includes everything from late fees, to unauthorized pets, smoking in apartments, tampering with safety equipment and more. Our policies are strict and our expectations are high, but we've found that both our tenants and our owners appreciate when everyone is held to a high standard and all residents adhere to the policies that they agreed to when accepting the lease agreement.

2)     Our Industry-Leading Technology

When it comes to technology, Hudson Property Services stands head and shoulders above the competition. Our cloud-based management software offers the modern conveniences that top-quality tenants demand; like mobile-friendly rental applications, online tenant portals, 24/7 access to rental data, ledgers, leases and more.  Owners benefit from our quicker turnaround time on work orders, shorter vacancies, and access to important documents and information 24/7 without having to call the office. We believe that having the latest technology at your fingertips provides our clients with the best , most streamlined experience possible.

1)     Our Tenant Screening is Second to None

Our screening process begins before an applicant even sets foot inside your property. All interested parties must provide income, subsidy and pet information before scheduling an appointment. After the showing, every prospect receives a text with a link to our mobile-friendly rental application. Our screening process includes: A full rental application, obtaining pay stubs, obtaining ID, full credit report with score, judgement search, criminal history search, county clerk search, phone verification of employment, phone verification of rental history, pet screening, service animal verification and more. We weigh the results against our minimum qualifying standard and a decision is made based on the facts. This rigorous screening process drastically reduces the likelihood of an unqualified candidate being approved and placed in your home. If you've ever dealt with bogus references, rental scams, delinquent rent payments, property damage or worse, then you know how imperative it is to have the most thorough upfront screening process available- a process that we've perfected at Hudson Property Services.

What Our Customers Are Saying:

%
5 Star reviews on Google!

“Matt is someone you want to work with. He is both knowledgeable and helpful - looking out for the best interests of his client. Highly recommend..”

— Robert Wehmann

“Sara was so helpful and friendly when showing the apartment. She answered all our questions! Sara even told us about a great restaurant...our new favorite! Matt Cave made the process of signing all the papers easy and he answered all our questions. The apartment was fresh and ready to be a new home. Thanks!”

— Jayne Pugnali

“Matt Cave was the realtor for the home my family just purchased and he was phenomenal! Buying a home can be a very stressful process but I knew that we were in good hands after finding out he was involved. The entire process was smooth from beginning to end and our family is now in our dream home because of him. I would recommend Matt to anyone looking to sell or purchase. Matt, thank you for all that you did!”

— Katelyn McGuire

"...Shopping for a new home is never an easy process but our experience with Matt was the best we could have possibly hoped for and the results speak for themselves... Matt’s insight and advice throughout the process was a valuable tool in guiding our search and expectations of the real-estate market. Matt was able to accommodate our busy schedules with ease and made the whole process as efficient and painless as possible."

— R.H. and N.C.

Our Industry Experts:

Matthew Cave
Matthew Cave

LIC. R.E. Broker

Matthew Cave

Licensed Real Estate Broker- Property Manager-Listing Specialist-REO Expert- Leasing Agent- 15 years experience in the real estate industry.

Kelly Romano- Licensed associate real estate broker with Hudson Property Services, LLC
Kelly Romano

ASSOCIATE R.E. BROKER

Kelly Romano

Licensed Associate Real Estate Broker since 2000-Leasing Expert- Buyer Specialist- Resident of Dutchess County for 40 years.-

Sarah Bledsoe
Sarah Bledsoe

LIC. R.E. SALESPERSON

Sarah Bledsoe

Licensed Real Estate Salesperson-Leasing Expert-Buyer Specialist-Lifelong Hudson Valley Resident- Experienced in economic development, local government and project management.

The Numbers:

Monthly Rental Leads

The average number of rental inquiries that Hudson Property Services receives in a month.

Units Managed

The number of units currently under management by HPS in the Hudson Valley.

Minutes to Book

The average time it takes a prospect to book an appointment with our automated rental line.

Area NARPM Members

The number of property management companies in Dutchess County that are members of National Association of Residential Property Managers (NARPM)

Frequently Asked Questions

Ready to sign up?

Simply fill out this short contact form and you are on your way!

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Looking for tenant placement only?

We've got you covered. Click this link to check out our Rental Success Program.

Rental Success Program

Still have questions?

Schedule a 30 minute phone consultation today!

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